7 Habits of Highly Effective Fleet Managers (Part 1)


There are a number of habits that can make for highly effective fleet managers. These best practices, when applied appropriately, can really make a difference in your company’s bottom line and the overall safety of your workforce.

  1. Act, don’t react when it comes to the safety of your fleet

With the numerous distractions and safety hazards for your drivers, it is always a good idea to get ahead of any potential problems. If you wait until an accident or near miss, then your company and employees could pay dearly. The cost of a hands-free device, driver behavior monitoring app or in-cab camera may seem unnecessary, but the alternative is always going to be more expensive.

Be proactive by understanding what your drivers are doing when you’re not looking.

Act, don’t react when it comes to the safety of your fleet

Longer Service Life in Fleet Management

2. Make maintenance management easy and accessible

People are inherently lazy. If you want your drivers to keep up with routine vehicle service and maintenance, you need to make inspections, scheduling and reporting as effortless as possible. We’ve seen whiteboards, handwritten notes and file folders used to keep fleets on schedule. Cloud-based fleet management software with mobile accessibility and automated features like service reminders are the key to a successful vehicle maintenance program.

Simplify maintenance management by making it mobile, automated and accessible by anyone you want on your team.

3. Set guidelines for vehicle purchasing and disposal

Consistency is key. Without purchasing guidelines, personnel from varying departments and locations may buy vehicles as needed and keep them for as long as they see fit. Without bulk purchasing and insight into the right time/mileage for selling vehicles, your company could be hemorrhaging money.

Take the time to spec out vehicle options to meet the requirements of your fleet and put a purchasing plan in place. You should aim to optimize vehicle replacement.

Set guidelines for vehicle purchasing and disposal
Implementation and learning takes too much time

4. Set goals and expectations for driver performance

Some of our customers incentivize drivers for doing a good job—whether this be for achieving high fuel efficiency, performing vehicle inspections regularly or exhibiting high driving performance. While this may not work for everyone, you should always hold your drivers to a performance standard. The potential fuel savings for better driving habits and a well running vehicle can really add up across an entire fleet. With driver behavior monitoring, it’s even easier to promote safe driving habits.

Read the second part of the article here.