How to Improve Business Efficiency With Fleet Management System (Part 1)


Fleet managers have heard a lot about fleet management software (FMS) systems lately, but investing in one requires some time and thought. Justifying the cost and the training time needed to master a new system are perhaps the two biggest roadblocks that stop fleet managers from implementing one of these systems. Don’t let them stand in your way.

FMS programs can help your fleet manage maintenance, increase uptime, and improve the services you already offer.

Reduce Downtime

Regularly scheduled maintenance – also known as preventative maintenance – helps reduce the downtime associated with unexpected problems and breakdowns. Most FMS programs offer real-time updates of individual vehicle mileage, use, fuel consumption, and a host of other related metrics. This allows you to schedule routine maintenance so you can maximize uptime.

Something else to consider: regularly scheduled maintenance extends the useful life of your work vehicles. Ensuring that your fleet is properly maintained can help you save money over the long term.

The preventative maintenance schedule you set up with your fleet management software will keep your busy fleet on the road and earning revenue.

Measure everything that matters in fleet management

Vehicle Maintenance Status

Maintenance feature in FleetManager Web. This feature keeps track of your Vehicles when due for service based on Engine Hours – engine ON runtime, Odometer – total distance travelled by the Vehicle, Time – such as Road Tax renewal. You can see their current maintenance status in the application and create notifications when vehicles are due for service.

Email Alert of Vehicle Maintenance Schedule

Every time your vehicle’s maintenance time is approaching receive reminders via emails and mobile notifications in your FleetManager Mobile.

Reducing Fuel Spend

Save on Fuel Costs

Fuel costs are almost always going up, it’s a simple fact that everyone in the fleet business knows. While FMS might not cut your per-gallon fuel expenditures, it can help your company make better use of the fuel it purchases. This means savings that add up quickly.
Fleet management software is perhaps the easiest and most accurate way to monitor the fuel consumption rates for each vehicle in your fleet. This one function, which tracks driver behavior, can help save you money in substantial ways:
-Reduce excess fuel consumption from idling and speeding
-Reduce odometer fraud and fuel theft through tracking fuel receipts and cards
-Track trends in vehicle and fleet fuel economy over time through trip-by-trip data


Monitor your fleet’s fuel consumption in FleetManager Web. Add data manually every time the driver refills the fuel and it will automatically calculate statistics based on Vehicle Odometer current value. In this way, you can control the usage of fuel for your vehicles.


You can observe your fuel refill and consumption information while using a graph view.

Read the second part of the article “How to improve Business Efficiency with Fleet Management System here.